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Student Services
Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the safety-related requirements of the Higher Education Opportunity Act. The report contains information regarding campus security, crime prevention, fire safety, personal safety, policies for reporting crimes, and sexual harassment. Three years of statistics are included for certain types of crimes that were reported to have occurred on campus, or in certain off-campus buildings or property owned or controlled by Indiana State University, and on public property within, or immediately adjacent to and accessible from the campus. To view the most current report, and for more information on police operations, crime statistics, and safety initiatives, go to the Public Safety website.
Services for People with Disabilities. Students may request academic and social environment accommodations for documented disabilities through the Accessibility & Advocacy Resource Office (AARO). AARO collaborates with students and the university community to create accessible educational and social environments. AARO provides accommodations to students experiencing barriers due to a wide range of diagnoses. Services include assistance in testing arrangements, accessible media and textbooks, note-taking assistance, residential accommodations, and so much more. Services for persons with disabilities are based on individual documentation of need and the University’s intent to offer appropriate accommodations according to Section 504 and Americans with Disabilities Act guidelines. It is recommended that persons with disabilities visit Indiana State University prior to making a decision to enroll.
Expenses and Fees
All University fees and assessments are established by the Indiana State University Board of Trustees, which reserves the right to make necessary adjustments at any future time. The right to correct errors is also reserved.
Graduate students who are residents of Indiana pay in-state tuition, academic fees, and a student recreation center fee and a Health and Wellness fee. Non-Indiana residents pay non-resident tuition, academic fees, a student recreation center fee and a Health and Wellness Fee. Distance delivery fees are also assessed in conjunction with distance courses. Note that the student recreation center and Health and Wellness fee is only assessed when six or more hours of on-campus registration is accomplished fall/spring and 3 or more hours of on-campus registration is accomplished summer. For graduate fee information visit Graduation Tuition Rates.
Students scheduling classes by utilization of the Web system must obtain important financial messages regarding payment responsibilities at the conclusion of their course selection process. Payment information is also published online on the Bursar website of the respective term. Bills may not be generated until after the variable payment plan fee has gone into effect.
The academic fees are used to help meet the cost of construction and maintenance of buildings, campus, library, laboratories, and to support various student services and activities.
All currently enrolled students are eligible for various personal, social, and cultural activities including the use of services, facilities, and programs provided by Hulman Memorial Student Union and by the Student Government Association, and are entitled to receive the Indiana Statesman, the student newspaper; and are eligible for services at the UAP Clinic – ISU Health Center. Students, if enrolled in the appropriate number of credit hours, can be admitted without further charge to all regularly scheduled home intercollegiate athletic contests sponsored by the Intercollegiate Athletic Department.
The payment of fees is made to the Office of the Controller. Payments may be made via the web at www.indianastate.edu/payisu by electronic check (e-check/ACH), wire transfer, and credit/debit card. Students/payors choosing to pay with credit/debit cards (MasterCard, Discover, VISA, JCB, or American Express) will be charged a non-refundable, per transaction service fee by Indiana State University’s third-party credit card processor. Indiana State University does not receive any part of the service fee.
Non-Resident Tuition
In addition to the academic fees required of all students plus the student recreation center fee and Health and Wellness fee, if enrolled in six or more on-campus hours fall/spring and three or more summer, those students classified as non-residents of the State of Indiana must pay additional non-resident tuition for study during the regular academic year and summer term.
Residence Classification
The assessment of tuition and fees is based on a student’s residence classification prior to the first day of classes for that semester or term. This initial classification remains for subsequent academic semesters or terms unless and until such classification is changed. An individual could be considered a legal resident of Indiana (i.e., holds a driver’s license, pays taxes), but not qualify as a resident for tuition purposes at Indiana State University. The “University” residence classification must not be confused with a person’s “civil” residence status. In-state residence requires a bona fide permanent domicile in excess of 12 months, as explained in the ISU residency regulations. Holders of undergraduate degrees from Indiana State University, who at the time of graduation were residents of the State of Indiana, shall, for the purpose of subsequent registrations in the University, be classified as residents of Indiana. Students classified as non-residents (those whose domiciles are outside Indiana) for tuition purposes may petition for in-state status if they believe they have been incorrectly classified as non-residents. For more information on how to appeal residence classification, refer to the Registrar’s Sycamore Root page.
Schedule of Fees
Rates for tuition and academic fees are determined on a bi-annual basis by the Indiana State University Board of Trustees. They are announced prior to the start of each academic year. However, the University Board of Trustees reserves the right to change fees at any time.
Miscellaneous Fee Policies
Returned Check Policy. Students providing paper or electronic checks, which are subsequently returned as non-negotiable, are assessed a $25.00 penalty per check. In addition, once a student has presented two non-negotiable checks, all check writing privileges will be suspended indefinitely.
Admission Application Fee. All applications must be accompanied by a $45.00 nonrefundable application fee.
International Student Application Fee. International students’ applications must be accompanied by a $65.00 nonrefundable application fee.
Auditor’s Fee. An auditor’s fee of $5.00 per credit hour is charged to persons properly qualified who desire to attend one of the classes open for auditing without participating in the recitation and without formal credit.
Official Withdrawal-Refund Policy. Students who participate in registration must initiate an official withdrawal if they elect not to attend any classes during the semester/term for which registration was accomplished. Students who officially withdraw from 16 week classes through the first week of the semester will receive a 100 percent reduction of academic fees; during the second week, a 75 percent reduction; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction; after the fourth week, no reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays and holidays are counted.) Summer and Eight-week classes have a shorter refund timeline. Specific refund dates and information can be found in the BLUEprint.
Dropping Courses–Refund Policy. Students who drop one or more 16 week class through the first week of the semester will receive a 100 percent reduction of academic fees; during the second week, a 75 percent reduction; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction; after the fourth week, no reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays and holidays are counted.) Summer and Eight-week classes have a shorter refund timeline. Specific refund dates and information can be found in the BLUEprint.
Late Registration Fee. A late registration fee of $100 will be assessed beginning with the first official day of the fall/spring semesters, regardless of course start date. The late registration fee is not charged during the summer term.
Encumbrance. Students who have a financial obligation to the University will have their future registrations encumbered.
Variable Payment Plan Fee. Variable Payment Plan Fees are assessed each semester/term according to the schedules published on-line. There is a $60.00 maximum per semester in the fall and spring, and a $30.00 charge for the summer term.
Internal Collections Process. Students turned over to University Collection Specialists for failure to meet financial obligations:
- Will not be able to register for future semesters/terms; and,
- Will have a $55.00 late fee added to their account.
Change of Schedule Fee. A $30 Change of Schedule Fee will be assessed on days in which a student makes adjustments to their schedule, effective the first start date of the course(s).
Parking Fine. Parking Services may assess fines for parking and traffic violations in accordance with Indiana State University traffic regulations.
Replacement of Sycamore ID Card Fee. A fee will be charged to students who make an application to replace their Sycamore ID Card. The fee is payable at the time a replacement card is requested in the Parking Services.
Breakage Fee. Breakage fees are charged for laboratory equipment which is either non-returnable or which is not returned in good condition.
Laboratory/Course/Program Fees. Laboratory and course fees are charged students in certain classes for supplies and equipment usage, and/or special instruction/supervision. Program fees are assessed each semester/term a student is registered in a program that carries a designated program fee.
Library Fines. Library fines are assessed for overdue and lost books/materials.
Graduate Student Cap, Gown, and Hood Fee. Candidates who attend commencement are required to purchase or rent the appropriate cap, gown, and hood for commencement. The Barnes and Noble Bookstore is the exclusive source for commencement regalia.
Applied Music Fee. An applied music fee will be charged for each course in instruments or voice done on the basis of individual instruction with a regular faculty music instructor.
Transcript Fee. A transcript fee will be charged for each transcript of record issued. Transcripts cannot be released without a student’s written consent. Transcripts can be ordered on-line.
Thesis/Dissertation Binding Expense. The binding of the thesis/dissertation is optional; if students want a bound copy, that expense should be considered by each graduate student when writing a thesis/dissertation.
Thesis/Dissertation Copyright Expense. Students may choose to register the thesis or dissertation for copyright, which is facilitated by ProQuest for an additional fee.
Financial Assistance
At Indiana State University, financial assistance is available to eligible graduate students. Assistance may be in the form of ISU graduate assistantships, fellowships and tuition scholarships, other ISU awards (scholarships), or Federal loan assistance.
ISU students in all graduate degree programs who meet award criteria are eligible for ISU assistantships, fellowships, and/or tuition scholarships, and other awards (scholarships). Students interested in these types of financial awards must submit applications to the chairperson of their chosen academic department/program and/or to other chairpersons.
Student Financial Aid
The Office of Student Financial Aid administers a variety of financial aid programs supported through federal, state, and University resources. The primary purpose of the office is to assist students in obtaining funding opportunities to enter and remain enrolled in the University.
General Office Information. The Office of Student Financial Aid provides a convenient location and several options of access for its customers. The office offers students and/or their families in-person or virtual counseling appointments, telephone counseling at 812-237-2215 and can be contacted via electronic mail at isu-finaid@mail.indstate.edu.
Expanded office hours are available in the first week of classes in the fall and spring semester and on “move-in” Saturday before the fall semester begins.
Current and detailed information relating to the Office of Student Financial Aid and its programs, including deadlines and important links are available on the Web. Web information supersedes that of printed material.
Application Process. The first step in receiving financial aid is the completion of the Free Application for Federal Student Aid (FAFSA). The priority deadline for completing the FAFSA (for Indiana residents) is April 15 annually prior to the start of the academic year, but later applications are accepted. The FAFSA should be completed on-line. Be sure to include Indiana State University when completing the FAFSA.
The U.S. Department of Education’s FAFSA Processing System reviews and analyzes the information provided on the FAFSA and calculates a Student Aid Index. The FAFSA Processing System transmits the results to colleges listed on the FAFSA and to the student. The Student Aid Index is used by Indiana State University as an index for determining the amount of financial aid for which the student is eligible.
Once Indiana State University’s Office of Student Financial Aid receives the FAFSA data, the data is reviewed to determine whether additional documentation is needed. If additional documentation is needed, a missing item email is sent to the student, and the student’s MyISU Portal is updated with a description of the missing item. If no additional documentation is needed, the Financial Aid Office begins processing aid for the student.
The Office of Student Financial Aid establishes a cost of attendance for students attending the University. The cost of attendance is comprised of tuition and fees, housing and food, living expenses, books, course materials, supplies, equipment, personal expenses and transportation costs. Graduate students are eligible for Direct Unsubsidized Loans and may be eligible for Direct Graduate PLUS or Private Alternative Loans.
Note: Federal regulations require all first-time borrowers at Indiana State University to complete a Master Promissory Note and Entrance Counseling before any loan proceeds can be disbursed. Students who graduate, enroll less than half-time, withdraw from school, or fail to return to school, must complete Exit Counseling and be prepared for Direct Loans to enter repayment within 6 months. The student must be enrolled at least half-time per semester and meet Satisfactory Academic Progress Standards in order for the Federal Direct Loan proceeds to be paid. The Entrance Counseling session and the Master Promissory can be completed on-line.
Additional types of aid are listed on the University’s Web site.
Graduate Assistantships
A Graduate Assistantship and/or Graduate Fellowship is provided as a form of financial support for selected graduate students and to supplement a student’s graduate studies with experience appropriate to their academic pursuits. The objective of a graduate assistantship is to facilitate progress towards a graduate degree.
Indiana State University has two mechanisms to support graduate students. These include a Graduate Assistantship (stipend) and a Graduate Fellowship (tuition scholarship). A Graduate Assistantship and a Graduate Fellowship are two independent forms of financial support. As such they may be awarded independently of one another (i.e. a Graduate Assistantship or a Graduate Fellowship) or in combination with one another (i.e. a Graduate Assistantship and a Graduate Fellowship). Each form of financial support has different requirements, which must be fulfilled.
- Graduate Assistantship – A Graduate Assistantship is a special form of employment in which graduate students earn a set amount of money over the course of their employment (typically one year or one semester, renewable) and receive those funds on the published pay schedule set by the Indiana State University Payroll Office.
a. To be eligible for a Graduate Assistantship, the graduate student must apply through the University’s Applicant Tracking System (ATS), meet all criteria set by the hiring department, be hired by the hiring department, and complete all pre-employment paperwork.
b. Graduate Assistantships may be hired at a workload schedule of 20 hours per week, 15 hours per week, or 10 hours per week. Hiring departments must pay graduate assistants the graduate assistant stipend floor amount set by the Office of Graduate Studies, but are highly encouraged to pay higher than the floor. Graduate floor levels can be found on the Graduate Studies Root site.
2. Graduate Fellowship – A Graduate Fellowship is a form of financial support in which a graduate student is awarded a flat scholarship amount to support their educational pursuits at Indiana State University. A Graduate Fellowship may be awarded to a student with or without a Graduate Assistantship
a. Graduate Fellowships must not be contingent on an exchange of work. They are designed to provide tuition support without an expectation of work. If work is expected, they must be paid legally.
b. Graduate Fellowships may be offered IN ADDITION to a Graduate Assistantship to support qualified students choosing Indiana State University for graduate education.
c. Graduate Fellowships are offered at flat rates, regardless of the student’s residency status. The tuition scholarship levels can be found on the Graduate Studies Root site.
d. Students are responsible for any remaining balance after the tuition scholarship has been applied.
e. Graduate Fellowships are non-refundable; meaning, if Graduate Fellowship funds remain after accounting for all tuition, a refund will not be issued to the graduate student.
Eligibility Criteria for Financial Support for Graduate Assistantships and Graduate Fellowships
Regardless of the type of support offered, all students considered for this support must meet both academic and enrollment criteria for initial and continued consideration.
1. Academic Criteria
a. To be eligible for an initial Graduate Assistantship or Graduate Fellowship, a student must
i. be admitted to a graduate degree program at Indiana State University,
1. guest students and non-degree (e.g. certificate) only students are not eligible for graduate assistant stipends or tuition scholarships and
ii. have a minimum cumulative grade point average (GPA) of a 3.0 at the time of the award. An undergraduate GPA of a 3.0 is required for first-term students.
b. To be eligible for reappointment as a Graduate Assistant or to be eligible to receive a Graduate Fellowship after the first award, a student must
i. have a minimum cumulative GPA of a 3.0 on earned graduate work at the time of award and
ii. maintain satisfactory academic progress.
2. Enrollment Criteria
a. Graduate Assistantship
i. To be eligible for a Graduate Assistantship, a student must be enrolled in full time (9 credits) graduate work at Indiana State University with the exception of Indiana State University approved consortium programs during the regular academic year (fall and spring). During summer terms, graduate assistants do not need to be enrolled in courses, but must be enrolled in the spring academic term directly before the summer term if they are not enrolled in summer courses. Students in their final term of enrollment may be enrolled less than full time (fewer than 9 credits of graduate work) at Indiana State University.
b. Graduate Fellowship
i. To be eligible for a Graduate Fellowship, a student must be enrolled at (3 credits) graduate work at Indiana State University during any academic term (fall, spring, summer).
Veterans Programs
Indiana State University has been approved by the State Approval Agency to teach veterans under Chapters 30, 31, 32, and 106 of Title 38, U.S. Code. Children, wives, and widows of totally disabled or deceased veterans are eligible to receive educational benefits under Chapter 35 of Title 38, U.S. Code. Eligible persons desiring detailed information should address their requests to the Veterans Service Coordinator at 812-237-2540. Basic program information is online.
Visit the Office of the Registrar website to view the scales used to determine a student’s enrollment status or to certify a veteran’s enrollment status. Questions about status (full-time, three-quarter time, half-time, and part-time) should be directed to the Office of the Registrar.
GI Bill® Delayed Payment Policy
Indiana State University will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet their financial obligations to the institution due to the delayed disbursement funding from the VA under Chapter 31 or 33. This protection is valid for the first 90 days of the term as long as the student takes the following actions no later than the first day of the term. After the 90 days, the University will treat each Veteran on a case-by-case basis.
- Submit a Certificate of Eligibility (COE) to the Office of the Registrar.
- Submit the ISU Veteran Benefits Request Form for each term requesting to use benefits
Any portion of the student bill not covered by VA benefits is still expected to be settled by the due date and will be subject to the assessment of late fees.
Indiana State University complies with the requirements of 38 USC 3679(e).
GI Bill® is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government Web site athttp://www.benefits.va.gov/gibill.
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