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Indiana State University    
 
    
 
  Nov 23, 2017
 
2017-2018 Academic BLUEprint

Scheduling Information


Click on any of the following links for information:


 

Advising Coordinator Office Locations

COLLEGE CONTACT OFFICE LOCATION TELEPHONE
College of Arts and Sciences Associate Dean’s Office Stalker Hall 209      (812) 237-2781
Scott College of Business Student Services Federal Hall 124 (812) 237-2023
Bahy College of Education Academic Advising University Hall 115 (812) 237-3131
College of Graduate and Professional Studies Dean’s Office Tirey Hall 183 (812) 237-3005
College of Health and Human Services Associate Dean’s Office Arena C-31 (812) 237-3113
School of Nursing Nursing Student Affairs Nursing Building 328 (812) 237-2316
College of Technology Student Services College of Technology 101 (812) 237-2987
Exploratory Studies University College Advising Normal Hall (812) 237-2300
University College Dean’s Office Normal Hall

(812) 237-3940

Distance Education

Additional information about distance courses can be obtained by contacting the Office of Extended Learning at 812-237-2345, e-mail to isu-distantstudent@mail.indstate.edu or visit the website online.    

Availability on specific distance education courses can be found using the Dynamically Searchable Schedule of Classes using the “Scheduling Type Attributes” group.  This website can be found online.

Priority Scheduling

Graduate students may register any time from the first day eligible through the last day of priority scheduling.

Undergraduate students may register according to their total number of earned hours, which can be found on the student’s degree audit report. They may register any time from the first day eligible through the last day of priority scheduling. All undergraduate students are encouraged to meet with their academic advisor prior to registration. See the Advising Coordinator Office Locations listed above.

Non-degree students may register for courses during the open enrollment session.

  FALL 2017 SPRING 2018 SUMMER 2018
GRADUATE STUDENTS April 17th-April 30th  November 13th-December 3rd March 5th-March 8th

SENIORS

(earned 90 credit hours)

April 17th-April 30th  November 13th-December 3rd March 5th-March 8th

JUNIORS 

(earned 60 credit hours)

April 20th-April 30th  November 16th-December 3rd March 6th-March 8th

SOPHOMORES

(earned 30 credit hours)

April 24th-April 30th  November 27th-December 3rd March 7th-March 8th

FRESHMEN

(earned 29 or fewer credit hours

April 27th-April 30th  November 30th-December 3rd March 8th

OPEN ENROLLMENT

(All degree and non-degree seeking students)

May 1-August 28th December 4th-January 22nd March 9th-May 21st

Registration Instructions

To schedule courses, log into the MyCloud in order to access your MyISU Portal account:

  • Click on https://isuportal.indstate.edu
  • Enter your University ID and password
  • Click on Student Self Service badge
  • Click on Register (Add/Drop Classes) under Academic Resources tab
  • Click on Select Term
  • Enter advisement PIN (if applicable; see below)
  • Follow instructions for registration on the Scheduling Page

Scheduling will be unavailable on specific dates for billing and official file processing. Notifications will be posted on Registration and Records webpage.

You cannot register for classes in a term past your graduation date for which you have applied. In order to register, you must either be admitted to another program or update your graduation term if degree requirements have not been met. 

By completing registration, students are financially responsible for all applicable fees by the published due date(s). Tuition is based on residency and the number of credit hours in which a student enrolls.

Requisite Information:

Many courses have mandatory prerequisites or co-requisites listed in the academic catalog or in the Dynamic Schedule of Classes.  Each student is responsible for meeting the published prerequisites or co-requisites for each registered course.  After each registration and grading period, colleges, schools, and departments may review the completion of prerequisites and co-requisites of registered students.  The academic units have the authority to administratively drop a student from a course for which the student has not fulfilled the published prerequisites or co-requisites.

Advisement PIN Information

Students requiring an advisement PIN must obtain the number from their advisor. The following students do not require an advisement PIN to register and will not be prompted for an advisement PIN:

  • Undergraduate students who are in good academic standing and have 60 or more earned hours
  • Undergraduate non-degree students
  • Graduate students who are in good academic standing
  • Graduate unclassified students

Initial advisement PIN assignments are generated in October for Spring and Summer priority registration, and March for Fall priority registration.  After the initial PIN assignment, PINs are generated twice a day for newly admitted students.  PIN assignments are generated based on student’s completed earned hours and academic standing. 

Scheduling Changes

Adding Classes: Classes may be added up until the last day of the term with proper approval. For specific dates see the scheduling calendars at the beginning of this document. Instructor’s signature is required if the class is at capacity and/or if the course has already started.

Dropping Classes: Classes may be dropped from your schedule without signatures through the last day to drop as listed in the academic calendar. If you are dropping all of your classes, you must follow the withdrawal instructions.

Fees 

A $100 Late Registration Fee is assessed to a student who initially registers on or after the first official day of the fall/spring semesters, regardless of course start date.  The late registration fee is not charged during the summer term.  This fee is not refundable after the 100% refund period.

A $30 Change of Schedule Fee is assessed on days in which a student makes adjustments to their schedule, effective the first start date of the course(s).

A $100 Student Recreation Center Fee is assessed when a student enrolls in 6 or more on-campus (campus code 1 on the searchable schedule) credit hours for fall/spring and $40 when a student enrolls in 3 or more on-campus credit hours for summer, beginning with the first fee assessment of the respective term.

A Distance Education Delivery Fee of $30 per undergraduate course and $50 per graduate course will be assessed to online (campus code 3 on the searchable schedule) courses.

Students are also assessed for any applicable laboratory fees, course fees, program fees, and/or applied music fees in certain classes for supplies and equipment usage, and/or special instruction/supervision.

How to Calculate Refunds

Refund calculations are based on the date of the drop/withdrawal in the system and by published refund percentages. 

  • Student refunds for tuition and course fees are calculated based on the student’s liable hours after the drop/withdrawal.
  • Liable hours are the total hours a student is still registered plus the liable portion of the dropped/withdrawn course(s).               
Liable Hour Calculation Examples

Credit Hour(s) Dropped by Student

Drop Refund Percentage

Liable Portion of the Dropped/

Withdrawn Course

Example:  Student initially registers in 6 credit hours, drops (X) number of credit hours at (X) %.  What is the student’s liability?

 

(Add-Drop)*Refund= Liable dropped Hours

1

75%

.25

(0-1)*.75 = -.75; -.75+6 = 5.25 liable hours;

5 enrolled hours

1

50%

.50

(0-1)*.50 = -.50+6 = 5.50 liable hours;

5 enrolled hours

1

25%

.75

(0-1)*.25 = -.25+6 = 5.75 liable hours;

5 enrolled hours

2

75%

.50

(0-2)*.75 = -1.5+6 = 4.5 liable hours;

4 enrolled hours

2

50%

1.0

(0-2)*.50 = -1+6 = 5 liable hours;

4 enrolled hours

2

25%

1.5

(0-2)*.25 = -.5+6 = 5.5 liable hours;

4 enrolled hours

3

75%

.75

(0-3)*.75 = -2.25+6 = 3.75 liable hours;

3 enrolled hours

3

50%

1.5

(0-3)*.50 = -1.5+6 = 4.5 liable hours;

3 enrolled hours

3

25%

2.25

(0-3)*.25 = -.75+6  5.25 liable hours;

3 enrolled hours

 

  • Beginning with the 75% refunding period, dropping and adding of credit hours on the same (calendar) day (from 12am-11:59pm), is defined as “swapping”:
    • If the number of credit hours added equals the number of credit hours dropped, there is no additional liability; meaning there is no change in tuition assessment.
    • If the number of credit hours added is less than the number of dropped credit hours, the student may receive a partial refund, based on the published refund table.
    • If the number of credit hours added is more than the dropped hours, the student is liable for the additional liable credit hours.
  • Beginning with the 75% refunding period, if dropping and adding are done on different dates, swapping of credit hours does not occur.
  • Refunds are not given for a dropped course after the end of the refund period.
  • For withdrawals, the Late Registration Fee and Change of Schedule Fee are not refundable after the 100% refund period.
  • Course fees are assessed based on enrollment in specific courses and refunds are calculated on liable hours; lab fees are not eligible for swapping and will be refunded based on the published refund table.
Grading Policy for Dropped Courses:
GRADE ASSIGNED FALL 2017* SPRING 2018* SUMMER 2018*
No Grade April 17th-August 28th November 13th-January 22nd Varies

W grade assigned for

dropped/withdrawn course

August 29th-November 6th January 23rd-April 9th Varies

*Grading Policy dates listed above are for standard 16-week terms and may vary based on the duration of the course. See chart above for details.

Fall 2017 Refund and Withdrawal Schedule

Fall   2017  

 Term   

Term   Dates

Last Day to Add 

Last Day to Drop/Withdrawal for 100% Refund*

Last Day for 75% Refund

Last Day for 50% Refund

Last Day for 25% Refund

Last Day to Drop/Withdrawal

16-WEEK

8/22/17-  12/15/17

August 28th

September 4th

September 11th September 18th November 6th

1ST

8-WEEK

8/22/17- 10/13/17 August 25th August 28th

September 1st

September 4th September 29th

2ND

8-WEEK

10/16/17-12/15/17 October 19th October 22nd October 26th October 29th November 30th

Note: The grade of “W” is assigned to all withdrawn/dropped courses, after the 100% refund.  Grades of “W” are not included in the GPA calculation.

 

  

Spring 2018 Refund and Withdrawal Schedule

Spring  2018

Term

Term Dates

Last Day to Add 

Last Day to Drop/Withdrawal for 100% Refund*

Last Day for 75% Refund

Last Day for 50% Refund

Last Day for 25% Refund

Last Day to Drop/Withdrawal

16-WEEK

1/16/18-5/11/18 January 22nd January 29th February 5th February 12th April 9th

1ST

8-WEEK

1/16/18-3/9/18 January 19th January 22nd January 26th January 29th February 23rd

2ND

8-WEEK

3/19/18-5/11/18 March 22nd March 25th March 29th April 1st April 26th

Note: The grade of “W” is assigned to all withdrawn/dropped courses, after the 100% refund.  Grades of “W” are not included in the GPA calculation.

 

  

Summer 2018 Refund and Withdrawal Schedule

Summer 2018

Term

 

Term Dates

Last Day to Add

Last Day to Drop/Withdrawal with 100% Refund

 

Last Day for 75% Refund

 

Last Day for 50% Refund

 

Last Day for 25% Refund

 

Last Day to Drop/Withdrawal

3-week

5/21/18- 6/8/18 

May 21st

May 23rd

May 24th

May 25th

June 4th

4-week

5/21/18- 6/15/18

May 22nd

May 24th

May 25th

May 27th

June 8th

4-week

6/11/18- 7/6/18

June 12th

June 14th

June 15th

June 17th

June 29th

4-week

7/9/18- 8/3/18

July 10th

July 12th

July 13th

July 15th

July 27th

5-week

5/29/18- 6/29/18

May 30th

June 1st

June 4th

June 6th

June 21st

5-week

6/11/18- 7/12/18

June 12th

June 14th

June 17th

June 19th

July 5th

5-week

7/2/18- 8/3/18

July 3rd

July 5th

July 8th

July 10th

July 25th

7-week

5/21/18- 7/6/18

May 23rd

May 26th

May 29th

June 1st

June 25th

8-week

6/11/18- 8/3/18

June 14th

June 17th

June 21st

June 24th

July 19th

10-week

5/14/18- 7/20/18

May 17th

May 22nd

May 26th

May 31st

July 2nd

10-week

5/21/18- 7/27/18

May 24th

May 29th

June 2nd

June 7th

July 9th

11-week

5/21/18- 8/3/18

May 25th

May 30th

June 3rd

June 8th

July 12th

Note: The grade of “W” is assigned to all withdrawn/dropped courses, after the 100% refund.  Grades of “W” are not included in the GPA calculation.

  

Withdrawal

Official Withdrawal

“Official withdrawal” involves the student withdrawing from all classes for which he/she is registered as well as notifying appropriate administrative officials of his/her decision to leave the campus. If a student leaves without properly processing a withdrawal, the absences from class and from the campus will be justification for the grade of “F” to be assigned for the courses in which the student is enrolled.

Grading Policy

Grade determination: students who officially withdraw from the University by the last day to add (7th calendar day of a 16 week semester) will not have a grade or courses assigned to their transcript. After the last day to add and through the 11th week of classes, the grade of “W” will be given. Dates and deadlines for summer and shorter length classes vary based on the duration of the class. Please see the corresponding semester refund schedule above for specific information. “W” grades are not included in calculation of the grade point average.

Click here for more undergraduate withdrawal information.