Scheduling Information

Click on any of the following links for information:

• Advising Coordinator Office Locations
• Advisement PIN Information
• Distance Education
• Priority Scheduling
• Refund Schedule
• Registration Instructions
• Scheduling Changes
• Withdrawal

Advising Coordinator Office Locations

COLLEGE	CONTACT OFFICE	LOCATION	TELEPHONE
College of Arts and Sciences	Associate Dean’s Office	Stalker Hall 209	(812) 237-2781
Scott College of Business	Student Services	Federal Hall 124	(812) 237-2023
Bahy College of Education	Academic Advising	University Hall 115	(812) 237-3131
College of Graduate and Professional Studies	Dean’s Office	Tirey Hall 183	(812) 237-3005
College of Health and Human Services	Associate Dean’s Office	Arena C-31	(812) 237-3113
School of Nursing	Nursing Student Affairs	Nursing Building 328	(812) 237-2316
College of Technology	Student Services	College of Technology 101	(812) 237-2987
Exploratory Studies	University College Advising	Normal Hall	(812) 237-2300
University College	Dean’s Office	Normal Hall	(812) 237-3940

Distance Education

Additional information about distance courses can be obtained by contacting the Office of Extended Learning at 812-237-2345, e-mail to isu-distantstudent@mail.indstate.edu or visit the website online.    

Availability on specific distance education courses can be found using the Dynamically Searchable Schedule of Classes using the “Scheduling Type Attributes” group.  This website can be found online.

Priority Scheduling

Graduate students may register any time from the first day eligible through the last day of priority scheduling.

Undergraduate students may register according to their total number of earned hours, which can be found on the student’s degree audit report. They may register any time from the first day eligible through the last day of priority scheduling. All undergraduate students are encouraged to meet with their academic advisor prior to registration. See the Advising Coordinator Office Locations listed above.

Non-degree students may register for courses during the open enrollment session.

Registration Instructions

To schedule courses, log into the MyCloud in order to access your MyISU Portal account:

• Click on https://isuportal.indstate.edu
• Enter your University ID and password
• Click on Student Self Service badge
• Click on Register (Add/Drop Classes) under Academic Resources tab
• Click on Select Term
• Enter advisement PIN (if applicable; see below)
• Follow instructions for registration on the Scheduling Page

Scheduling will be unavailable on specific dates for billing and official file processing. Notifications will be posted on Registration and Records webpage.

You cannot register for classes in a term past your graduation date for which you have applied. In order to register, you must either be admitted to another program or update your graduation term if degree requirements have not been met. 

By completing registration, students are financially responsible for all applicable fees by the published due date(s). Tuition is based on residency and the number of credit hours in which a student enrolls.

Requisite Information:

Many courses have mandatory prerequisites or co-requisites listed in the academic catalog or in the Dynamic Schedule of Classes.  Each student is responsible for meeting the published prerequisites or co-requisites for each registered course.  After each registration and grading period, colleges, schools, and departments may review the completion of prerequisites and co-requisites of registered students.  The academic units have the authority to administratively drop a student from a course for which the student has not fulfilled the published prerequisites or co-requisites.

Advisement PIN Information

Students requiring an advisement PIN must obtain the number from their advisor. The following students do not require an advisement PIN to register and will not be prompted for an advisement PIN:

• Undergraduate students who are in good academic standing and have 60 or more earned hours
• Undergraduate non-degree students
• Graduate students who are in good academic standing
• Graduate unclassified students

Initial advisement PIN assignments are generated in October for Spring and Summer priority registration, and March for Fall priority registration.  After the initial PIN assignment, PINs are generated twice a day for newly admitted students.  PIN assignments are generated based on student’s completed earned hours and academic standing. 

Scheduling Changes

Adding Classes: Classes may be added up until the last day of the term with proper approval. For specific dates see the scheduling calendars at the beginning of this document. Instructor’s signature is required if the class is at capacity and/or if the course has already started.

Dropping Classes: Classes may be dropped from your schedule without signatures through the last day to drop as listed in the academic calendar. If you are dropping all of your classes, you must follow the withdrawal instructions.

Fees 

A $100 Late Registration Fee is assessed to a student who initially registers on or after the first official day of the fall/spring semesters, regardless of course start date.  The late registration fee is not charged during the summer term.  This fee is not refundable after the 100% refund period.

A $30 Change of Schedule Fee is assessed on days in which a student makes adjustments to their schedule, effective the first start date of the course(s).

A $100 Student Recreation Center Fee is assessed when a student enrolls in 6 or more on-campus (campus code 1 on the searchable schedule) credit hours for fall/spring and $40 when a student enrolls in 3 or more on-campus credit hours for summer, beginning with the first fee assessment of the respective term.

A Distance Education Delivery Fee of $30 per undergraduate course and $50 per graduate course will be assessed to online (campus code 3 on the searchable schedule) courses.

Students are also assessed for any applicable laboratory fees, course fees, program fees, and/or applied music fees in certain classes for supplies and equipment usage, and/or special instruction/supervision.

How to Calculate Refunds

Refund calculations are based on the date of the drop/withdrawal in the system and by published refund percentages. 

• Student refunds for tuition and course fees are calculated based on the student’s liable hours after the drop/withdrawal.
• Liable hours are the total hours a student is still registered plus the liable portion of the dropped/withdrawn course(s).               

Bracket (12-18 hours) examples

• Beginning with the 75% refunding period, dropping and adding of credit hours on the same (calendar) day (from 12am-11:59pm), is defined as “swapping”:
  • If the number of credit hours added equals the number of credit hours dropped, there is no additional liability; meaning there is no change in tuition assessment.
  • If the number of credit hours added is less than the number of dropped credit hours, the student may receive a partial refund, based on the published refund table.
  • If the number of credit hours added is more than the dropped hours, the student is liable for the additional liable credit hours.
• Beginning with the 75% refunding period, if dropping and adding are done on different dates, swapping of credit hours does not occur.
• Refunds are not given for a dropped course after the end of the refund period.
• For withdrawals, the Late Registration Fee and Change of Schedule Fee are not refundable after the 100% refund period.
• Course fees are assessed based on enrollment in specific courses and refunds are calculated on liable hours; lab fees are not eligible for swapping and will be refunded based on the published refund table.

Grading Policy for Dropped Courses:

*Grading Policy dates listed above are for standard 16-week terms and may vary based on the duration of the course. See chart above for details.

Fall 2017 Refund and Withdrawal Schedule

Spring 2018 Refund and Withdrawal Schedule

Note: The grade of “W” is assigned to all withdrawn/dropped courses, after the 100% refund.  Grades of “W” are not included in the GPA calculation.

Summer 2018 Refund and Withdrawal Schedule

Note: The grade of “W” is assigned to all withdrawn/dropped courses, after the 100% refund.  Grades of “W” are not included in the GPA calculation.

Withdrawal

Official Withdrawal

“Official withdrawal” involves the student withdrawing from all classes for which he/she is registered as well as notifying appropriate administrative officials of his/her decision to leave the campus. If a student leaves without properly processing a withdrawal, the absences from class and from the campus will be justification for the grade of “F” to be assigned for the courses in which the student is enrolled.

Grading Policy

Grade determination: students who officially withdraw from the University by the last day to add (7th calendar day of a 16 week semester) will not have a grade or courses assigned to their transcript. After the last day to add and through the 11th week of classes, the grade of “W” will be given. Dates and deadlines for summer and shorter length classes vary based on the duration of the class. Please see the corresponding semester refund schedule above for specific information. “W” grades are not included in calculation of the grade point average.

Click here for more undergraduate withdrawal information.