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All University fees and assessments are established by the Indiana State University Board of Trustees, which reserves the right to make necessary adjustments at any future time. The right to correct errors is also reserved.
Undergraduate students who are residents of Indiana pay academic fees, a technology fee, a student recreation center fee, and a transportation fee. Out-of-state residents pay tuition, academic fees, the technology fee, the student recreation center fee, and the transportation fee. Distance delivery fees are also assessed in conjunction with distance courses. Note that the student recreation center fee and the transportation fee are only assessed when six hours of on-campus registration is accomplished. (See fee information on-line in the “Important Registration Information” section of the Schedule of Classes for each enrollment period.)
The academic fees are used to help meet the cost of construction and maintenance of buildings, campus, library, laboratories, and to support various student services and activities.
All currently enrolled students are eligible for various personal, social, and cultural activities including the use of services, facilities, and programs provided by Hulman Memorial Student Union and by the Student Government Association; are entitled to receive the Indiana Statesman, the student newspaper; and are eligible for services at the Student Health Center. Students, if enrolled in the appropriate number of credit hours, can be admitted without further charge to all regularly scheduled home intercollegiate athletic contests sponsored by the Intercollegiate Athletic Department.
The payment of fees is made to the Office of the Controller at the time of registration. Information regarding payment options is available on-line in the “Important Registration Information” section of the Schedule of Classes for each enrollment period. Students may use Visa or MasterCard to pay for fees and other charges.
The “University” residency classification must not be confused with a person’s “civil” residence status. In-state residency requires a bona fide permanent domicile in excess of 12 months, as explained in the ISU residency regulations. Holders of undergraduate degrees from Indiana State University, who at the time of graduation were residents of the State of Indiana, shall, for the purpose of subsequent registrations in the University, be classified as residents of Indiana. Questions concerning residency status should be referred to the Office of Registration and Records.
In addition to the academic fees and the technology fee required of all students plus the student recreation center fee and the transportation fee if enrolled in six or more on-campus hours, those students classified as non-residents of the State of Indiana must pay additional non-resident tuition for study during the regular academic year and summer sessions.
Rates for tuition and academic fees are determined on an annual basis by the Indiana State University Board of Trustees. They are announced prior to the start of each academic year. However, the University Board of Trustees reserves the right to change fees at any time.
Fall/Spring Term Registrations
Students scheduling classes by utilization of the Web system must obtain important financial messages regarding payment responsibilities at the conclusion of their course selection process. Payment information is also published on-line in the “Important Registration Information” section of the Schedule of Classes of the respective term and is provided to those students attending New Student Orientation. Bills may not be mailed until after the variable payment plan fee has gone into effect.
Summer Term Registrations
Students scheduling classes by utilization of the Web system must obtain important financial messages regarding payment responsibilities at the conclusion of their course selection process. Additionally, payment information is published on-line in the “Important Registration Information” section of the Schedule of Classes of the respective term. Bills may not be mailed until after the variable payment plan fee has gone into effect.
Students registering in the Office of Registration and Records are also provided payment information at the conclusion of their registration process.
Miscellaneous Fee Policies
Returned Check Policy. Students providing checks which are subsequently returned as non-negotiable are assessed a $20 penalty per check. In addition, once a student has presented three non-negotiable checks, all check writing privileges will be suspended indefinitely.
Admission Application Fee. All initial applications must be accompanied by a $25 nonrefundable application fee.
International Student Application Fee. International students’ applications must be accompanied by a $25 nonrefundable fee. The fee is applied to the cost of mailing I-20’s and other documents overseas.
Auditor’s Fee. An auditor’s fee of $5 per credit hour is charged to persons properly qualified who desire to attend one of the classes open for auditing without participating in the recitation and without formal credit.
Official Withdrawal from Fall/Spring Enrollment. Students who participate in registration must initiate an official withdrawal if they elect not to attend any classes during the semester for which registration was accomplished. Students who officially withdraw through the first week of regular day classes of the semester will receive a 100 percent reduction of academic fees.
Students withdrawing during the second week of regular day classes in a semester will receive a 75 percent reduction of academic fees; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction; or after the fourth week, no reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.)
Official Withdrawal from Summer Enrollment. Students who participate in registration must initiate an official withdrawal if they elect not to attend any classes during the term for which registration was accomplished. Academic fee reductions associated with summer withdrawals are in accordance with the following refund schedule for summer terms.
Refund Schedule for Summer Terms–Withdrawals. Students withdrawing from school will receive calendar day academic fee refunds according to the schedule available on the Office of Registration and Records Web site at http://www.indstate.edu/registrar. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.)
Refund Policy–For Fall/Spring Semesters-Dropping of Courses. Students who drop one or more courses during the first week of regular day classes during a semester will receive a 100 percent reduction of academic fees; during the second week, a 75 percent reduction; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.) No reduction of academic fees will be made for courses dropped thereafter. The University refund policies will be prorated for those classes which meet less than normally prescribed for a regular enrollment period.
Refund Policy–For Summer Terms-Dropping of Courses. Students adding and dropping classes in the same transaction for the same number of credit hours within a session will not be charged or refunded a credit hour fee if the classes have the same start dates and end dates. Students adding or dropping classes with different start dates and/or end dates will be charged the credit hour fee for the classes added and provided an academic fee reduction according to the refund schedule available at the Web site http://www.indstate.edu/registrar which is based on the start and end dates of the classes which are dropped.
Refund Schedule–For Summer Terms-Dropping of Courses.Students dropping courses will receive calendar day academic fee refunds according to the refund schedule that can be found on the Office of Registration and Records Web site at http://www.indstate.edu/registrar. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted).
Late Registration Fee. A late registration fee of $30 will be assessed during the first seven calendar days of the academic semester to a student who fails to complete registration on the dates and within the hours specified in the published procedure for registration for any particular fall/spring semester. The fee will increase to $100 starting with the eighth calendar day of the academic semester. For summer terms, the late registration fee will be $30.
Encumbrance. Students who have a financial obligation to the University will have their future registrations encumbered; their records, transcripts, and diploma will not be released.
Variable Payment Plan Fee. Variable Payment Plan fees are assessed each semester according to schedules published on-line in the “Important Registration Information” section of the Schedule of Classes for the respective term. There is a $50 maximum per semester in the fall and spring and a $25 charge per summer session.
Collections Process. Students whose accounts are turned over to University Collections Specialists for failure to meet financial obligations:
- Will have grades withheld;
- Will have records (e.g., diplomas, transcripts, etc.) encumbered;
- Will not be able to register for future semesters; and,
- Will have a $50 collections fee added to their account.
Change of Schedule Fee. A student who initiates a change of schedule will be charged $10 per completed term transaction through the seventh calendar day of the academic semester. The fee will increase to $30 per completed term transaction starting with the eighth calendar day of the academic semester. For summer terms, the change of schedule fee will be $10.
Parking Permit. All faculty, staff, and students who own, possess, operate or have the use of a motor vehicle on any property owned, leased, or used by Indiana State University, between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday, must purchase and properly display a current parking permit from the rear view mirror. The University Board of Trustees has established a registration fee. The registration fee is paid at the Public Safety Department, Traffic and Safety Services.
Parking Fine. The Public Safety Department may assess fines for parking and traffic violations in accordance with Indiana State University traffic regulations.
Replacement of Sycamore Card Fee. A fee will be charged students who make application to replace their Sycamore Card. The fee is payable at the time a replacement card is requested in the Public Safety Department.
Breakage Fee. A breakage fee is charged for laboratory equipment which is either non-returnable or which is not returned in good condition.
Laboratory Course Fees. Laboratory course fees are charged students in certain classes for supplies and equipment usage, and/or special instruction/supervision.
Library Fines. Fines are assessed for overdue and lost books.
Student Cap and Gown Fee. Candidates who attend commencement are required to purchase or rent the appropriate cap and gown for commencement. The Indiana State University Bookstore is the exclusive source for commencement regalia.
Applied Music Fee. An applied music fee will be charged per semester hour for each course in instruments or voice done on the basis of individual instruction with a regular faculty music instructor.
Mathematics 111A and 111B. Students enrolled in Mathematics 111A (one credit hour) and 111B (two credit hours) are charged fees for two hours and three hours respectively.
Transcript Fees. A $5 transcript fee will be charged for each transcript of record issued. There is an additional $10 fee to have a transcript faxed. Faxed transcript fees must be paid in advance. Transcripts cannot be released without a student’s written consent. The transcript request form can be found on-line at http://www.indstate.edu/registrar/courses/indstatetranscript.pdf.
Student Financial Aid
Office of Student Financial Aid
200 North 7th Street
Tirey Hall, room 150
Phone: 800-841-4744 or 812-237-2215
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The Office of Student Financial Aid administers a variety of financial aid programs supported through federal, state, and University resources. The primary purpose of the office is to assist students in obtaining funding opportunities to enter and remain enrolled in the University.
General Office Information. The Office of Student Financial Aid provides a convenient location and several options of access for its customers. The office offers students and/or their families walk-in counseling, telephone counseling, and appointments, and can be contacted via electronic mail.
General e-mail inquiries can be sent to email@example.com .
Expanded office hours are available the first week of classes in the fall and spring semester and on “move in” Saturday before the fall semester begins.
Current and detailed information relating to the Office of Student Financial Aid and its programs, including deadlines and important links are available on the Web at http://www.indstate.edu/finaid Web information supersedes that of printed material.
Application Process. The first step toward applying for financial aid is completing the Free Application for Federal Student Aid (FAFSA). The priority deadline for completing the FAFSA is March 1 annually prior to the start of the academic year, but later applications are accepted. The FAFSA should be completed on-line at www.fafsa.ed.gov . Be sure to include Indiana State University’s Federal Code of 001807 on the FAFSA.
The U.S. Department of Education’s Central Processing System reviews and analyzes the information provided on the FAFSA and calculates an Expected Family Contribution. The Expected Family Contribution is the amount a family is expected to contribute toward a student’s college costs. The Central Processing System then transmits the results to colleges listed on the FAFSA and to the student.
Once Indiana State University’s Office of Student Financial Aid receives the FAFSA data, the data is reviewed to determine whether or not additional documentation is needed. If additional documentation is needed, a missing item letter is sent to the student. If no additional documentation is needed, the data is used to calculate a Cost of Attendance. The Cost of Attendance is an estimated average of the amount it will cost the student to attend ISU.
After the Cost of Attendance is determined, the expected family contribution is subtracted from the Cost of Attendance to determine the student’s financial need. Based on the student’s financial need, the appropriate federal and state aid is awarded from the following sources:
- Federal Academic Competitiveness Grant
- Federal National SMART Grant
- Federal Pell Grant
- Federal Supplemental Educational Opportunity Grant (SEOG)
- Federal Work Study
- Federal Perkins Loan
- Federal Stafford Loans (subsidized and unsubsidized)
- Federal Graduate PLUS Loans
- Twenty-first Century Scholar
- Indiana Higher Education Award portion of the Frank O’Bannon Grant
- Indiana National Guard Supplemental Grant
Satisfactory Academic Progress. The Education Amendments of 1980 (P.L.96-374), Section 484 states that a student must meet satisfactory academic progress standards to qualify for financial assistance. Federal regulations require students to make continuous progress toward a stated academic objective to remain eligible for financial aid. Schools are required to compare students’ academic progress to established standards and withhold aid from students who do not meet those standards.
A student attending Indiana State University must meet all Satisfactory Academic Progress measures described in the University’s published policy at www.indstate.edu/finaid.
Overawards. Federal regulations limit the amount of aid students may receive from many of the federal programs including: Federal Academic Competitiveness Grant, Federal National SMART Grant, Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (SEOG), Federal Work Study, Federal Perkins Loan, Federal Stafford Loans (subsidized and unsubsidized), Federal Parent PLUS Loan, and Federal Graduate PLUS Loan. An overaward can occur anytime a student receives assistance not initially considered when his/her aid was packaged, changes in enrollment are made, or the expected family contribution changes. The Office of Student Financial Aid is required to reduce or cancel the student’s aid until the overaward is resolve. This requirement may result in a student owing money to Indiana State University.
Students who receive financial assistance for school expenses from organizations, groups, or private individuals outside the University must immediately notify the Office of Student Financial Aid in writing of the award.
Refunds and Repayments of Assistance. Student’s who withdraw (officially or unofficially) from all of their classes before 60 percent of a semester is completed, may be required to repay some or all of their financial aid. Refund and repayment amounts are calculated based on the required Federal Return of Title IV formula. The Federal Return of Title IV formula determines the type and amount of financial aid the student earned and/or the type and amount of financial aid to refund to the various financial aid programs. For details on the Federal Return of Title IV policy, visit the Office of Student Financial Aid Web site: www.indstate.edu/finaid
Scholarships. Indiana State University recognizes academic excellence by awarding merit-based scholarships. These scholarships range from $1,100 a year to the full cost of tuition, housing, and books. Entering freshmen should contact the Indiana State University Office of Admissions to learn the eligibility criteria for these awards. Detailed procedures for this process are available at www.indstate.edu/admissions/scholarships or by calling 812-237-2121 or 800-742-0891.
Student Employment. Students may choose to work to help with their college expenses. Information for both on-campus and off-campus job opportunities is available from the Student Employment Programs, located at the Career Center on the second floor of the Student Services Building, 812-237-5000.
Special Awards and Veterans Benefits. The Child of Veteran and Public Safety Office Supplemental Grant Program provides tuition and fee assistance at public colleges for eligible children of disabled Indiana veterans and eligible children and spouses or certain Indiana public safety officers killed in the line of duty. As a supplement to other state financial aid, the grant pays 100 percent of tuition and program related mandatory fees; it does not cover other fees such as room and board.
Students who might be covered under the veteran’s portion of the program are certain graduates of the Soldiers’ and Sailors’ Children’s Home; children of a Purple Heart recipient or wounded veteran; children of a deceased or disabled veteran; and children of POW/MIA from the Vietnam War.
Some program restrictions apply and financial assistance may be limited to a maximum of credit hours. The veteran must meet, or have met, certain Indiana residency requirements, and the child must be the biological child or legally adopted dependent child of the veteran. An application is required and can be obtained from the Indiana Department of Veterans Affairs. Questions about eligibility for this program should be directed to: Indiana Department of Veterans Affairs, 302 West Washington Street, room E-120, Indianapolis, IN 46204; Phone: 317-232-3910 or 800-400-4520; Fax: 317-232-7721; Web site: http://www.in.gov/veteran/
Students who might be covered under the public safety officers’ portion of the program include: child of a police officer, firefighter, or emergency medical technician killed in the line of duty; child of an Indiana state police officer, firefighter, or emergency medical technical killed in the line of duty; or spouse of an Indiana state police trooper permanently and totally disabled in the line of duty.
Children, spouses, and widow/widowers of totally disabled or deceased veterans may be eligible to receive educational benefits under Chapter 35 of Title 38, U.S. Code. Students who desire detailed information should contact the veteran’s advisor located in the Office of Admissions, Erickson Hall, Welcome Center, or by phone at 1-800-GO-TO-ISU.
Federal Stafford Loans. Students apply for the Federal Stafford Loan by first completing the FAFSA. When the Office of Student Financial Aid reviews the FAFSA, the student’s eligibility for the Federal Stafford Loan is then determined. The separate Federal Stafford Loan Request Form (available in the Office of Student Financial Aid or on-line at www.indstate.edu/finaid) must then be completed and submitted to the Office of Student Financial Aid for processing.
The Federal Stafford Loan Program is regulated by the U.S. Department of Education. Federal regulations require all Stafford Loans be disbursed in two payments for an academic year loan (fall and spring terms), this means one disbursement in the fall semester and one disbursement in the spring semester. For a single semester loan, the proceeds are disbursed in one disbursement. Stafford Loan disbursements arrive via Electronic Funds Transfer. Students are notified once the Electronic Funds Transfer has been credited to their student account. After application of the funds to current charges, any refunds due students (in check form) will be mailed by the Office of the Controller to the student’s permanent mailing address. Students may also choose to receive their refunds electronically through direct deposit. Students wishing to select direct-deposit may do so by following instructions found at http://www.indstate.edu/controller/
For those students whose loan proceeds are disbursed via paper check, a notification will be mailed telling the borrower that the check is available for endorsement in the Office of the Controller. Proceeds from the loan disbursement which are in excess of current charges will result in a refund being issued to students by the Office of the Controller. Checks left unclaimed will be returned to the lender after 30 calendar days.
Note: Federal regulations require all first-time borrowers at ISU to complete entrance counseling before any loan proceeds can be disbursed. Students who graduate, enroll less than half-time, withdraw from school, or fail to return to school, must complete exit counseling. The student must be enrolled at least half-time per semester and meet Satisfactory Academic Progress Standards in order for the Federal Stafford Loan proceeds to be paid.
Federal Parent PLUS Loan. The Federal Parent PLUS Loan is designed to help parents assist their dependent children (dependent as defined under the Federal Title IV regulations) with their educational expenses. Parents may borrow an amount up to the cost of education minus the sum of any other financial aid their students receive. Detailed information regarding the application process is available on the Office of Student Financial Aid Web site: http://www.indstate.edu/finaid