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OTHER GENERAL INFORMATION
Career Center. The Indiana State University The Career Center strives to educate and assist ISU students and graduates throughout all phases of their career development, preparing them to meet the challenges of a competitive work environment, and to proactively develop and maintain effective relationships among students, employers, and other relevant constituencies. The placement of ISU students in professional careers is the promary mission of the Career Center.
The Career Center provides services to students, faculty, staff, alumni, and employers. A prfessional staff provides programs and services in the areas of career and life planning, professional employment and experiential learning opportunities, and job search assistance. These services complement Indiana State University’s educational programs and are offered through individual career counseling and assessment, group workshops, career and teacher recruitment fairs, in-class presentations, networking events, and resource materials available on-line. The Career Center is located on the seventh floor of the Hulman Memorial Student Union. More information is available at http://career.indstate.edu/carcen/.
The Counseling Center. The Student Counseling Center works with students experiencing a wide variety of personal problems and conflicts. Difficulties centering around academic achievement and career goals, problems in relationships, questions about sexuality, and feelings of anxiety, depression, alienation, and loneliness are addressed by a staff of counselors and psychologists. In response to requests from individuals, University groups, and departments, the Student Counseling Center offers consultation services on the phone, in person at the center, or at other campus locations. Special workshops and seminars are offered and may be requested to develop skills in such areas as time management, stress management, assertiveness, and effective communication. Free brochures that provide basic information about topics such as stress, sexuality, relationships, self-esteem, and services available on campus are displayed in quantity in the reception area. No appointment is needed for reading these materials or taking free copies. The Student Counseling Center is located on the third floor of the Student Services Building, 567 North Fifth Street.
Health Insurance for Students. The opportunity to participate in a voluntary group health and accident insurance program is a service provided to students by Indiana State University. Students covered by a family policy should be aware of any circumstances, such as the date, student’s age, or other conditions that would end their insurance coverage under their family policy. It is important that students understand the coverage provided by the insurance.
Identification Card for Students.
A student identification (ID) card is required as a means of access to many services on campus. The ID card is to be retained by the student for use during any subsequent enrollment. The card remains the property of the University. There is a $15.00 fee for a replacement identification cards.
Alumni Association. Since 1887, the Indiana State University Alumni Association has dedicated itself to providing programming and connecting alumni, students, and friends of the University in lifelong support of Indiana State University. Providing services to over 75,000 alumni, the Alumni Association is directed by a 32 member board of directors. The representatives who serve are selected by alumni members on a geographic and/or constituency basis. The board of directors is responsible for nominating two members of the University Board of Trustees. Alumni programs include a scholarship program, alumni clubs, reunions, college and departmental alumni events, Homecoming events, and other programs which engage alumni in the life of the University.
Alumni receive communications through the Alumni Update, electronic newsletter, and social media networks. The Sycamore Ambassadors, sponsored by and working with the Alumni Association, serve as a link between students and alumni. More information is available at www.indstate.edu/alumni
Safety and Security
Indiana State University Public Safety maintains a 24 hour police operation located at 210 North 6th Street between Erickson and Pickerl Halls. Police officer employed by the Public Safety Department excercise full police authority, including powers of arrest, on any property owned, leased, or used by Indiana State University.
To report a crime/emergency by telephone, dial 911 from any campus telephone or use the “Help” button on campus Code Blue Phones. If using a cell phone on campus, dial 812-237-5555. To report in person, visit the Public Safety Department located at 210 North 6th Street. To report anonymously, go to the Public Safety web site, www.indstate.edu/pubsafety/ click on Prevention at ISU and go to Silent Witness Reporting.
For more information on police operations, crime statistics, and safety initiatives at ISU please go to the Public Safety website or call 237-7829.
Services for Disabled Persons. Students who request academic accommodations for a documented disability may obtain help through services located in the Student Academic Services Center. Services include assistance in accessing recorded textbooks or readers for students with visual impairments and reading disabilities. This office also arranges for notetakers or interpreters for hearing-impaired persons. Alternate testing procedures may be arranged as needed. Services for persons with disabilities are based on individual documentation of need and the University’s intent to offer appropriate accommodations according to Section 504 and Americans with Disabilities Act guidelines. It is recommended that persons with disabilities visit Indiana State University prior to making a decision to enroll.
Testing Services for Students. The University Testing Office serves as a national test center for testing programs such as the Praxis Series (PPST and special subject examinations), American College Testing Program (ACT), and the Scholastic Aptitude Test (SAT). This office also aids with research tools for doctoral students, and supports the administration of tests to large groups of students for institutional use. Additional information is available at http://www.indstate.edu/testing/.
Indiana State University offers a variety of living options for graduate students in University-owned apartments. Apartments are available for the academic year and summer terms. Please contact the Residential Life Office at 812.237.3993 for contract information and terms of occupancy.
University Apartments. A University-owned apartment complex provides comfortable accommodations for students with families, single graduate students, and undergraduate students at least 21 years old or with 56 credit hours completed. One-, two-, and three-bedroom apartments are available. The monthly cost includes utilities, local phone service, and Internet access at an affordable rate. For more information visit the Residential Life Web site at: http://web.indstate.edu/reslife.
All University fees and assessments are established by the Indiana State University Board of Trustees, which reserves the right to make necessary adjustments at any future time. The right to correct errors is also reserved.
Fees. All tuition and fees are assessed at the graduate rate, regardless of the level of the individual courses in which enrollment exists. Graduate students who are residents of Indiana pay, academic fees and a student recreation center fee. Out-of-state residents pay tuition, academic fees, and a student recreation center fee. Distance delivery fees are also assessed in conjunction with distance courses. Note that the student recreation center fee is only assessed when six hours of on-campus registration is accomplished. (See fee information on-line on the Sycamore Express Web Site at www.indstate.edu/express.)
The academic fees are used to help meet the cost of construction and maintenance of buildings, campus, library, laboratories, and to support various student services and activities.
All currently enrolled students are eligible for various personal, social, and cultural activities including the use of services, facilities, and programs provided by Hulman Memorial Student Union and by the Student Government Association, and are entitled to receive the Indiana Statesman, the student newspaper; and are eligible for services at the UAP Clinic – ISU Health Center. Students, if enrolled in the appropriate number of credit hours, can be admitted without further charge to all regularly scheduled home intercollegiate athletic contests sponsored by the Intercollegiate Athletic Department.
The payment of fees is made to the Office of the Controller. Information regarding payment options is available on-line on the Sycamore Express Web Site for each enrollment period. Students may use cash, check, Visa or MasterCard to pay for fees and other charges. Visa, MasterCard or electronic checks may be used when paying on-line.
RESIDENCE STATE OF INDIANA RESIDENCY CLASSIFICATION
The assessment of tuition and fees is based on a student’s residence classification prior to the first day of classes for that semester or term. This initial classification remains for subsequent academic semesters or terms unless and until such classification is changed. An individual could be considered a legal resident of Indiana (i.e., holds a driver’s license, pays taxes), but not qualify as a resident for tuition purposes at Indiana State University. The “University” residence classification must not be confused with a person’s “civil” residence status. In-state residence requires a bona fide permanent domicile in excess of 12 months, as explained in the ISU residency regulations. Holders of undergraduate degrees from Indiana State University, who at the time of graduation were residents of the State of Indiana, shall, for the purpose of subsequent registrations in the University, be classified as residents of Indiana. Students classified as non-residents (those whose domiciles are outside Indiana) for tuition purposes may petition for in-state status, if they believe they have been incorrectly classified as non-residents. For more information on how to appeal residence classification, contact the Office of Registration and Records, 812-237-2020.
Non-Resident Tuition. In addition to the academic fees required of all students plus the student recreation center fee, if enrolled in six or more on-campus hours, those students classified as non-residents of the State of Indiana must pay additional non-resident tuition for study during the regular academic year and summer sessions.
SCHEDULE OF FEES
Rates for tuition and academic fees are determined on a bi-annual basis by the Indiana State University Board of Trustees. They are announced prior to the start of each academic year. However, the University Board of Trustees reserves the right to change fees at any time.
Students scheduling classes by utilization of the Web system must obtain important financial messages regarding payment responsibilities at the conclusion of their course selection process. Payment information is also published on-line on the Sycamore Express web Site of the respective term. Bills may not be generated until after the variable payment plan fee has gone into effect.
Summer Term Registrations
Students scheduling classes by utilization of the Web system must obtain important financial messages regarding payment responsibilities at the conclusion of their course selection process. Additionally, payment information is published on-line on the Sycamore Express web site es of the respective term. Bills may not be mailed until after the variable payment plan fee has gone into effect.
Students registering in the Office of Registration and Records are also provided payment information at the conclusion of their registration process.
Miscellaneous Fee Policies
Returned Check Policy. Students providing paper or electronic checks, which are subsequently returned as non-negotiable, are assessed a $25.00 penalty per check. In addition, once a student has presented three non-negotiable checks, all check writing privileges will be suspended indefinitely.
Admission Application Fee. All applications must be accompanied by a $35.00 nonrefundable application fee.
International Student Application Fee. International students’ applications must be accompanied by a $35.00 nonrefundable application fee.
Auditor’s Fee. An auditor’s fee of $5.00 per credit hour is charged to persons properly qualified who desire to attend one of the classes open for auditing without participating in the recitation and without formal credit.
Official Withdrawal from Fall/Spring Enrollment. Students who participate in registration must initiate an official withdrawal if they elect not to attend any classes during the semester for which registration was accomplished. Students who officially withdraw through the first week of regular day classes of the semester will receive a 100 percent reduction of academic fees. Students withdrawing during the second week of regular day classes in a semester will receive a 75 percent reduction of academic fees; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction; or after the fourth week, no reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.)
Official Withdrawal from Summer Enrollment. Students who participate in registration must initiate an official withdrawal if they elect not to attend any classes during the term for which registration was accomplished. Academic fee reductions associated with summer withdrawals are in accordance with the following refund schedule for summer terms.
Refund Schedule For Summer Terms–Withdrawals. Students withdrawing from school will receive calendar day academic fee refunds according to the schedule available on the Sycamore Express Web site at http://www.indstate.edu/express/registration.htm. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.)
Refund Policy For Fall/Spring Semesters–Dropping of Courses. Students who drop one or more courses during the first week of regular day classes during a semester will receive a 100 percent reduction of academic fees; during the second week, a 75 percent reduction; during the third week, a 50 percent reduction; during the fourth week, a 25 percent reduction. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.) No reduction of academic fees will be made for courses dropped thereafter. The University refund policies will be prorated for those classes which meet less than normally prescribed for a regular enrollment period.
Refund Policy For Summer Terms–Dropping of Courses. Students adding and dropping classes in the same transaction for the same number of credit hours within a session will not be charged or refunded a credit hour fee if the classes have the same start dates and end dates. Students adding or dropping classes with different start dates and/or end dates will be charged the credit hour fee for the classes added and provided an academic fee reduction according to the refund schedule available at the Sycamore Express Web site http://www.indstate.edu/express/registration.htm which is based on the start and end dates of the classes which are dropped.
Refund Schedule For Summer Terms–Dropping of Courses. Students dropping courses will receive calendar day academic fee refunds according to the refund schedule that can be found on the Sycamore Express Web site at http://www.indstate.edu/express/registration.htm. (All days will be counted regardless of whether or not the course meets beginning with the first day of class. This means Saturdays, Sundays, and holidays are counted.)
Late Registration Fee. A late registration fee of $30.00 will be assessed during the first seven calendar days of the academic semester to a student who fails to complete registration on the dates and within the hours specified in the published procedure for registration for any particular fall/spring semester. The fee will increase to $100.00 starting with the eighth calendar day of the academic semester. For summer terms, the late registration fee will be $30.00.
Encumbrance. Students who have a financial obligation to the University will have their future registrations encumbered; their records, transcripts, and diploma will not be released.
Variable Payment Plan Fee. Variable Payment Plan Fees are assessed each semester according to the schedules published on-line on the Sycamore Express web site for the respective term. There is a $60.00 maximum per semester in the fall and spring, and a $30.00 charge per summer session.
Internal Collections Process. Students turned over to University Collection Specialists for failure to meet financial obligations:
- Will have grades withheld;
- Will have records (e.g., diplomas, transcripts, etc.) encumbered;
- Will not be able to register for future semesters/terms; and,
- Will have a $55.00 late fee added to their account.
Change of Schedule Fee. A student who initiates a change of schedule will be charged $10.00 per completed term transaction through the seventh calendar day of the academic semester. The fee will increase to $30.00 per completed term transaction starting with the eighth calendar day of the academic semester. For summer terms, the change of schedule fee will be $10.00.
Parking Permit. All faculty, staff, and students who own, possess, operate, or have the use of a motor vehicle on any property owned, leased, or used by Indiana State University, between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday, must purchase and properly display a current parking permit from the rearview mirror. The University Board of Trustees has established a registration fee. The registration fee may be paid on-line at www.indstate.edu/parking/ or at Parking Services, a division of the Public Safety Department.
Parking Fine. The Public Safety Department may assess fines for parking and traffic violations in accordance with Indiana State University traffic regulations.
Replacement of Sycamore Card Fee. A fee will be charged to students who make application to replace their Sycamore Card. The fee is payable at the time a replacement card is requested in the Public Safety Department.
Breakage Fee. Breakage fees are charged for laboratory equipment which is either non-returnable or which is not returned in good condition.
Laboratory/Course/Program Fees. Laboratory/course/program fees are charged students in certain classes for supplies and equipment usage, and/or special instruction/supervision.
Library Fines. Library fines are assessed for overdue and lost books/materials.
Graduate Student Cap, Gown, and Hood Fee. Candidates who attend commencement are required to purchase or rent the appropriate cap, gown, and hood for commencement.
Applied Music Fee. An applied music fee will be charged per semester hour for each course in instruments or voice done on the basis of individual instruction with a regular faculty music instructor.
Transcript Fee. A transcript fee will be charged for each transcript of record issued. Transcripts cannot be released without a student’s written consent. The Transcript
Request Form can be found on-line at http://www.indstate.edu/express/transcripts.htm.
Thesis/Dissertation Binding Expense. The binding of the thesis/dissertation is an expense which should be considered by each graduate student when writing a thesis/dissertation.
At Indiana State University, financial assistance is available to eligible graduate students. Assistance may be in the form of ISU graduate assistantships, fellowships and tuition scholarships, other ISU awards (scholarships), or Federal loan assistance.
ISU students in all graduate degree programs who meet award criteria are eligible for ISU assistantships, fellowships, and/or tuition scholarships, and other awards (scholarships). Students interested in these types of financial awards must submit applications to the chairperson of their chosen academic department/program and/or to other chairpersons.
Application forms are available on-line at the Web site or offices of the College of Graduate and Professional Studies. Students who filed the FAFSA and meet established requirements are eligible to apply for Federal Direct Stafford Loans administered by the Office of Student Financial Aid. Applicants should visit the Office of Student Financial Aid in Tirey Hall, room T150; or call 812-237-2215 or toll free at 800-841-4744; or e-mail ISUfirstname.lastname@example.org for assistance or to submit the appropriate application forms.
GRADUATE ASSISTANT/FELLOW APPOINTMENTS
The University appoints a number of assistants and fellows through its academic departments and administrative units on a competitive basis. Students seeking information on the availability of and standards for appointment should contact the appropriate academic department or administrative unit. Candidates for a graduate assistant/fellow must complete and sign a Graduate Student Assistantship Application and submit it to the appropriate unit.
A graduate student holding an appointment as a graduate assistant performs part-time work for the University as determined by the department or unit involved. A student holding admission to a graduate degree or certification program is eligible for appointment as a graduate assistant. Payment is on a bi-weekly basis and a student with a full-time graduate assistant position is expected to perform a maximum of 20 hours of work per week. In most cases, tuition fellowships are also offered. Summer appointments may also be available. A student receiving a partial assistantship (one-half) receives a stipend in proportion to the kind of assistantship awarded and has a service requirement of similar proportion.
Standards for appointment are:
- The student must have been admitted to a graduate degree or certificate program under a regular admission status.
- The student must have completed requirements for the baccalaureate degree prior to the first semester of the appointment year.
- The student must be enrolled as a full-time student. Exceptions will be made for students enrolling in the Ph.D. Technology Management or other ISU-approved consortium programs.
- The student must have a minimum cumulative grade point average of 3.0 at the time of award (undergraduate if the first term of graduate work, or graduate grade point average on nine graduate hours after the first term of enrollment, or grade point average of 3.5 on nine graduate hours after the first term of enrollment in the doctoral programs in the Bayh College of Education). At their discretion, however, individual academic units may set higher standards above this minimum requirement.
- International students who may be considered for appointments as assistants or fellows as indicated above must meet the above criteria and possess a valid passport and appropriate Visa at the time of award and be in good standing and in compliance with United States Homeland Security and United States immigration laws and regulations.
The Guidelines for Graduate Assistantships are available on the College of Graduate and Professional Studies Web site.
A number of appointments as University fellows may be available each year to qualified graduate students. These fellowships allow the recipient to pursue a full-time course of study with no obligation to the University other than to maintain a high level of academic performance. A student holding admission to a doctor of philosphy, doctor of psychology or masters of fine arts program is eligible for appointment as a University fellow. The standards for graduate assistantships also apply to graduate fellowships.
Retention of an Assistantship or Fellowship
The graduate assistant/university fellow must maintain a graduate grade average of 3.0 to continue in graduate school as well as retain his/her appointment, with individual programs perhaps having higher standards. Although most graduate appointments are granted for the academic year, failure to obtain the 3.0 grade average during the first semester of the appointment will necessitate termination of the assistantship/fellowship at that time. A minimum of nine hours of graduate course work must be taken each semester or six hours during the summer period. Unsatisfactory performance of the assigned duties of a graduate assistantship will also be grounds for termination of the appointment at any time at the discretion of the department. If, one month after notice of unsatisfactory performance, improvement has not been made to the satisfaction of the department, the appointment will be terminated. Each student who is a candidate for appointment as a graduate assistant or fellow must be knowledgeable of these regulations and take the initiative in ascertaining that all provisions have been fulfilled. The Graduate Assistantship Award Guidelines are available on the College of Graduate and Professional Studies Web site.
Students awarded assistantships are also provided tuition fellowships in recognition of their scholarly accomplishment. Tuition fellowships are part of the financial aid package, but are not related to services. For students awarded full-time assistantships, nine hours of tuition waiver per semester (up to 18 credit hours per academic year), and up to six hours during the summer may be awarded. For half-time assistantships, 4.5 hours of tuition waiver per semester (up to nine credit hours of tuition waiver for the academic year), and three credit hours during the summer may be awarded.
Scholarship/Fee Waiver Awards
Depending on availability of funds, a limited number of fee waivers are awarded on a competitive basis to students who meet the eligibility requirements listed below and have not received assistantships or other tuition awards. These waivers are at the discretion of the dean of the College of Graduate and Professional Studies. For programs requesting awards, a memorandum of understanding signed by the dean of the awarding college and the dean of the College of Graduate and Professional Studies must be on file.
Eligibility for scholarship/fee waiver awards is the same as for graduate assistantships (see Graduate Assistantships), except that the student does not have to be enrolled full time. Scholarship/fee waiver awards shall be immediately withdrawn from students who:
- are placed on academic probation, suspended, or expelled
- violate Indiana State University academic policies (academic integrity, etc.)
- are international students and become out-of-status or violate federal regulations governing foreign students
OTHER ISU INSTITUTIONAL AWARD (SCHOLARSHIPS)
Paul A. Witty Scholarships
A limited number of scholarships are available to graduate students who are interested in the education of gifted and creative children. These scholarships range in value from $2,000 to $8,000 and each is awarded for one academic year. A scholarship may be held in addition to a graduate assistantship or fellowship. A recipient may reapply for a subsequent award of the scholarship. It is not necessary to demonstrate financial need. In general, minimal qualifications will include outstanding references, an undergraduate grade point average of 3.0 or better, a grade point average of between 3.5 and 4.0 on all graduate work completed, scores on the General Tests of the Graduate Record Examinations well above the fiftieth percentile, and evidence of a professional commitment to the education of gifted children. Recipients must hold admission to a graduate degree program at Indiana State University. These scholarships are made possible by the generous bequest of Dr. Paul A. Witty, a native of Terre Haute. Witty, a 1920 graduate of Indiana State University, became an internationally known writer, teacher, and scholar in the education of the gifted. Applications are available from the dean of the College of Graduate and Professional Studies.
OTHER NON-INSTITUTIONAL (NON-ISU) AWARDS
Indiana State University has been approved by the State Approval Agency to teach veterans under Chapters 30, 31, 32, and 106 of Title 38, U.S. Code. Children, wives, and widows of totally disabled or deceased veterans are eligible to receive educational benefits under Chapter 35 of Title 38, U.S. Code. Eligible persons desiring detailed information should address their requests to the Veterans Service Coordinator at 812-237-2540.
Visit the Office of Registration and Records Web site at www.indstate.edu/registrar to view the scales used to determine a student’s enrollment status or to certify a veteran’s enrollment status. Questions about status (full-time, three-quarter time, half-time, and part-time) should be directed to the Office of Registration and Records at 812-237-2020.
Federal Government Financial Aid Programs
The Office of Student Financial Aid provides information on financial resources and assistance in the application process to University graduate students. The first step toward applying for any financial aid is to complete the Free Application for Federal Student Aid (FAFSA). Students are encouraged to complete the FAFSA by March 1, annually, prior to the start of the academic year. However, applications will be accepted whenever they are submitted. The FAFSA should be completed on-line at www.fafsa.ed.gov. Remember to include the Federal School Code (001807) for ISU when you complete your FAFSA.
Students fully admitted into a graduate degree program will be considered for federal and state aid from the following sources:
- Federal Work Study
- Federal Perkins Loan
- Federal Direct Stafford Loans (subsidized and unsubsidized)
- Federal Direct Graduate PLUS Loans
- Some Indiana grants for Children of Disabled Veterans and Public Safety Officer Fee Remission Programs.
Basic student eligibility criteria include:
- Be a United States citizen or eligible non-citizen
- Be fully admitted to Indiana State University as a regular degree-seeking graduate student or pursuing a certificate in an eligible program
- Make satisfactory academic progress as defined by the policy at www.indstate.edu/finaid/special_aid_rules.
- Be registered with Selective Service, if required
- Have a valid Social Security Number
- Complete the FAFSA and submit any other paperwork required by the Office of Student Financial Aid
- Not be in default on a Federal student loan
- Not owe a repayment of a Federal student loan or grant.
Detailed information about financial aid applications, available funds, and specific program rules are available from the Office of Student Financial Aid Web site at www.indstate.edu/finaid or by contacting the Office of Student Financial Aid in Tirey Hall, room 150.